GOODLAND CITY COMMISSION

Regular Meeting

September 6, 2016                                                                                                                       5:00 P.M.

Meeting was called to order by Mayor Brian Linin with Vice-Mayor Annette Fairbanks, Commissioner Gary Farris, Commissioner Gwen Mai and Commissioner John Garcia responding to roll call. 

Also present were Rich Simon – Director of Public Works, Joni Showalter – Police Chief, Suzanne McClure – Economic Development Director, Brian James – Fire Chief, Sami Philbrick – Museum Director, LeAnn Taylor – Municipal Court Judge, Mary Volk – City Clerk, and Jake Kling – City Attorney.

Mayor Linin led Pledge of Allegiance

PUBLIC HEARING

PUBLIC COMMENT

1. Skyler Goodwin: Junk Parade – Skyler stated, in 2001 Goodland Development Corp. had a large junk parade.  In 2002 the group became the Community Foundation and now the City does the City wide clean up.  I would like to bring the junk parade back; I feel it serves same philosophy but with fun.  I plan to schedule the parade May 13, 2017, starting at 17^th and Main, going down Main Street, east on 8^th Street to Caldwell then to Landfill. Sherman County waived landfill fees, except for tires.  I would like to begin organizing the event.  In Wolak parking lot I would like to host a BBQ and live music in conjunction with the event, to raise money for KCN Fire Rescue training and equipment.  Commissioner Garcia stated, the first parade was successful; where are you proposing the BBQ and live music?  Skyler stated, I want to use Wolak parking lot so the children can look at emergency equipment.  If the event is successful, I would like to incorporate a sidewalk sale the second year.  Mary stated, if the Commission would consider, with outstanding projects Staff has discussed delaying City clean up till spring.  We could schedule cleanup earlier or in cooperation with the parade.  Mayor Linin asked, do we want to do the cleanup efforts together?  Skyler stated, we can incorporate both projects as one.  Rich stated, we could work with Skyler on cleanup if that is what the Commission requests, we just want to remember junk is picked up at curb and we do not pickup yard waste.  Consensus of Commission is to allow junk parade May 13, 2017. 

CONSENT AGENDA

1. 08/15/16 Commission Meeting Minutes
2. Appropriation Ordinances, 2016-17, 2016-17A, and 2016-P17

ON A MOTION by Vice-Mayor Fairbanks to approve Consent Agenda seconded by Commissioner Garcia.  MOTION carried on a VOTE of 4-0 with Commissioner Garcia abstaining.

ORDINANCES

1. Ordinance 1698: School Zones – Mayor Linin stated, this ordinance amends City code on the placement of school zone signs at West School.  With the new street east of West School, the sign was moved, extending school zone on 12^th Street from Cattletrail to Texas.  ON A MOTION by Commissioner Garcia to approve Ordinance 1698:  School Zones seconded by Vice-Mayor Fairbanks.  MOTION carried on a VOTE of 5-0.
2. Ordinance 1699: Elections – Mayor Linin stated, the State moved City Commission elections from April to November so this ordinance is required to extend Commission terms six months, change elections to November and spell out terms for Commission terms.   ON A MOTION by Commissioner Mai to approve Ordinance 1699:  Elections seconded by Commissioner Garcia.  MOTION carried on a VOTE of 5-0.

RESOLUTIONS

1. Resolution 1485: Authorizing Authority to Sign Deeds for Industrial Park Lots – Mayor Linin stated, because Vice-Mayor Fairbanks closed the transaction and I work at Frontier Ag, this resolution gives Commissioner Garcia the authority to sign the deeds with Frontier Ag for sale of Industrial Park Lots.  Jake stated, the purpose is to show there was no fraudulent transaction and to give Commissioner Garcia authority to sign paperwork.  Commissioner Garcia stated, it was appropriate procedure with transaction.  ON A MOTION by Commissioner Mai to approve Resolution 1485:  Authorizing Authority to Sign Deeds for Industrial Park Lots seconded by Commissioner Farris.  MOTION carried on a VOTE of 5-0.

FORMAL ACTIONS

1. Approval of APAC Pay Request #6: Waterline Improvements Phase I – Mayor Linin stated, this request is to APAC for the water project in the amount of $167,072.82 and has been approved by the engineer. Adam and Rich are present if anyone has questions.   ON A MOTION by Commissioner Garcia to approve APAC Pay Request #6 in the amount of $167,072.82 seconded by Vice-Mayor Fairbanks.  MOTION carried on a VOTE of 5-0.
2. Approval of Request for Payment #2 of CDBG Funds-Storm Shelters – Mayor Linin stated, request is for reimbursement of CDBG funds in the amount of $17,406.23 for construction work done on tornado shelters. ON A MOTION by Commissioner Garcia to approve the request for Payment #2 of CDBG Funds for Storm Shelters in the amount of $17,406.23 seconded by Commissioner Mai.  MOTION carried on a VOTE of 5-0.
3. FAA Lease Renewal – Mayor Linin stated, this lease is with FAA for rental of Airport facilities that Gerry was working on with the FAA and has been reviewed by Jake. The lease increases the amount City receives for office space by $1200/year.  ON A MOTION by Commissioner Mai to approve renewal of FAA Lease seconded by Vice-Mayor Fairbanks.  MOTION carried on a VOTE of 5-0.
4. LKM Voting Delegates – Mayor Linin stated, the Commission needs to approve two voting and two alternate delegates to represent the City on league affairs at the annual conference October 9-10. Are any Commissioners planning to attend?  Staff attending are Mary, Suzanne, Joni and Dustin.  ON A MOTION by Commissioner Garcia to appoint Mary and Suzanne as voting delegates and Joni and Dustin as alternate at the league meeting seconded by Commissioner Mai.  MOTION carried on a VOTE of 5-0.
5. Chamber Park Lighting – Mayor Linin stated, they received two bids for lighting in Chambers Park. They are trying to match light at Art Center; there are two parts to the light, the fixture and the pole.  Recommend low bid in amount of $8,898 from Kriz Davis for both the light fixture and the poles.  Kriz Davis also bid a finial to top the light fixtures if we choose, this cost is an additional $60 per fixture.  We will pay for the lighting out of CIRF.  ON A MOTION by Commissioner Garcia to approve the bid from Kriz Davis for the fixture, pole and finial in the amount of $9,258 seconded by Vice-Mayor Fairbanks.  MOTION carried on a VOTE of 5-0.
6. 19^th Street Pay Estimate #1 – Mayor Linin stated, this request is from Sporer for construction on 19^th Street project is in the amount of $40,779.27 and has been approved by the engineer. Adam is present if anyone has questions.  I think this is a good cooperative project with Liquid Fertilizer assisting in construction cost.  ON A MOTION by Commissioner Garcia to approve Sporer Pay Request #1 in the amount of $40,779.27 seconded by Commissioner Farris.  MOTION carried on a VOTE of 5-0.

DISCUSSION ITEMS

1. Street Improvement Project – Adam Schart, EBH Engineer stated, I have included the same information as last meeting for proposed road project. We did determine the cost to replace curb and gutter on a typical city block is $68,000.  We have identified areas of concern we just need to prioritize projects.  We had a request from a resident that felt North Main Street from Koons Funeral Home to Armory and Cattletrail should be priorities.  Main Street is a thoroughfare to fair.  Cattletrail will be more difficult than just putting in curb and gutter and I do not see it as a high priority.  Rich stated, there is a lot of curb and gutter that are priority, look at east side of 11^th Street, it is going to pieces.  Mayor Linin stated, if you were to choose what is the priority; curb and gutter or the gravel streets in town?  Rich asked, what work does commission want done with bond?  We need to know what Commission would like.  I feel 4^th Street to treatment plant needs done for bad weather.  There are issues with a lot of streets.  Vice-Mayor Fairbanks stated, I feel it would be helpful to have plan A based on Staff priorities because they look at streets daily, then plan B alternatives, with costs for all options.  Adam stated, that is where we started last meeting.  I believe to keep bond payment the same you would have a $2,500,000 bond.  You are looking at $1,900,000 for bare minimum that needs done.  Vice-Mayor Fairbanks stated, some streets are a higher priority for different reasons.  Mayor Linin stated, I would like to see numbers for North Main Street.  Adam stated, the street is fairly narrow there and will need widened.  Mayor Linin stated, will that be a problem with property owners?  Adam stated, curb and gutter adds value to your property.  Mayor Linin stated, I would like to see Cottonwood and Eustis included in project but I feel 14^th and 4^th Street are a higher priority.  Rich asked, is there a spot the Commission wants to include, like the ditch south of shop, or are you open to ideas?  Commissioner Garcia stated, I feel our finished infrastructure would be a higher priority.  We just need to analyze options you bring us.  Rich stated, the ditch is an expensive piece of project but I feel is a priority for aesthetics with the busy street.  Adam stated, plan A was a total cost of approximately $1,900,000, which included the drainage ditch.  Our plan B includes Eustis and Cottonwood, but would you like more curb and gutter repair instead?  I think 11^th Street should be on plan A.  Commissioner Mai stated, I would like to see estimate for North Main.  Adam stated, my thinking is you have the curb and gutter infrastructure through the City, when it is broken down it looks bad.  Do you want it fixed or to put in more curb and gutter that will look bad when it gets broken down?  Mayor Linin stated, I feel we have to do both for a community continue to grow.  Would be nice to see Eustis paved if have potential for development in that area.  Vice-Mayor Fairbanks stated, I would like to take care and fix what we have.  Mayor Linin stated, we need to keep discussing to move project forward.  Commissioner Mai stated, we need to look at bond information to see what our payments will be, that will tell us how many of the projects we can complete.  Mayor Linin stated, with the low interest rate, this is a good time to plan.

CORRESPONDENCE

1. Army at Airport – Mayor Linin stated, Fort Carson Army crew is training at airport September 6^th -16^th similar to what they did earlier this year.
2. Special Olympics Torch Run – Joni updated Commission on event she has organized with Special Olympics Torch Run and Truck Convoy on September 10,2016.
3. O’Reilly’s Update – Suzanne updated Commission on the project. They do not have an anticipated date to be open for business.
4. JR High Project Update – Mayor Linin stated, I met with Tim Quigley from Coen Esrey and was able to walk through the building. It is very extraordinary.  They anticipate opening February or March 2017. 
5. Black Hills Meeting Reminder – Mayor Linin stated, as a reminder the Black Hills annual update for Commission and Department Heads is Thursday September 8^th at Shiraz at 5:30 p.m.
6. Cooling Tower Project – Mayor Linin stated, during budget we discussed covering the cooling tower for efficiency purposes and to save on electrical costs. Dustin received a bid to cover the building from Hitchcock for $250,000 who has worked on specialized structures like this.  Mary stated, money is in CIRF/MERF as discussed during budget; Dustin would like to move ahead with project.  Mayor Linin asked, I would like to see the cost savings from Dustin for the cover. 

MAYOR AND COMMISSION REPORTS

1. Commissioner Reports

Commissioner Mai – 1.  No Report 

Commissioner Farris – 1.  No Report 

Vice-Mayor Fairbanks – 1.  No Report 

Commissioner Garcia – 1.  No Report 

1. Mayors Report – This is our first meeting without a manager, I appreciate what staff is doing in working together.

EXECUTIVE SESSIONS

1. Executive Session – Under authority K.S.A. 75-4319 (b)(1) for a preliminary discussion relating to personnel matters for nonelected personnel – Commissioner Mai made a motion at 5:53 p.m. to recess into executive session under authority of K.S.A. 75-4319 (b)(1) for personnel matters of nonelected personnel not to exceed twenty minutes. I request only the Commission be present.  Vice-Mayor Fairbanks seconded the motion.   MOTION carried by a VOTE of 5 to 0.  Meeting resumed at 6:13 p.m.    Commissioner Mai made a second motion at 6:13 p.m. to recess into executive session under authority of K.S.A. 75-4319 (b)(1) for personnel matters of nonelected personnel not to exceed ten minutes.  I request only the Commission be present.  Vice-Mayor Fairbanks seconded the motion.   MOTION carried by a VOTE of 5 to 0.  Meeting resumed at 6:23 p.m.   Commissioner Mai made a third motion at 6:23 p.m. to recess into executive session under authority of K.S.A. 75-4319 (b)(1) for personnel matters of nonelected personnel not to exceed five minutes.  I request only the Commission be present.   Vice-Mayor Fairbanks seconded the motion.   MOTION carried by a VOTE of 5 to 0.  Meeting resumed at 6:28 p.m.  Commissioner Mai made a fourth motion at 6:28 p.m. to recess into executive session under authority of K.S.A. 75-4319 (b)(1) for personnel matters of nonelected personnel not to exceed five minutes.  I request only the Commission be present.   Vice-Mayor Fairbanks seconded the motion.   MOTION carried by a VOTE of 5 to 0.  Meeting resumed at 6:33 p.m.   Commissioner Mai made a fifth motion at 6:33 p.m. to recess into executive session under authority of K.S.A. 75-4319 (b)(1) for personnel matters of nonelected personnel not to exceed five minutes.  I request only the Commission be present.   Vice-Mayor Fairbanks seconded the motion.   MOTION carried by a VOTE of 5 to 0.  Meeting resumed at 6:38 p.m.     

ADJOURNMENT WAS HAD ON A MOTION Commissioner Garcia seconded by Mayor Linin.  Motion carried by unanimous VOTE, meeting Adjourned at 6:40 p.m.

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ATTEST:                                                                               Brian Linin, Mayor

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Mary P. Volk, City Clerk